Green Zone request

Pavilion services and event requirements

Submit AV, conference systems, furniture, appliances, electricity, and event staffing requirements for review by the operations team. This is a request for review and does not confirm availability, pricing, delivery, installation, or staffing arrangements.

Section A

Requester Information

Full name *

Institution / organization / delegation name *

Country *

Role / title

Email address *

Phone number with country code *

Alternative contact person

Alternative contact email

Alternative contact phone

Section B

Pavilion / Activity Information

Area

Pavilion name *

Pavilion number / stand number / booth number *

Venue / hall / room / location details

Activity or event name

Type of use *

Expected number of participants / audience size

Indoor or outdoor use *

Short description of the planned activity

Installation access notes

Special security / accreditation / access requirements

Section C

Date and Time Requirements

Equipment is required for regular use in the pavilion during the entire COP period

Same-day event

Start date *

Start time *

End date *

End time *

Setup date and time

Dismantling / collection date and time

Notes on daily operating hours

Section D

Equipment Requirements

Select catalog items as needed. Relevant options appear only for selected items.

Audio SystemsSound reinforcement, microphones, audio routing, recording, and audio support staff.Open

Visual Display SystemsScreens, projection, video walls, playback, and presentation signal support.Open

Simultaneous Interpretation SystemsInterpretation booths, language distribution, receiver systems, and technician support.Open

Computers, Office Equipment, and ITComputers, office devices, conference IT, and network support requests.Open

Broadcast, Streaming, and RecordingCameras, recording, streaming, hybrid meeting support, and production staff.Open

Truss, Rigging, and Stage StructuresStructures for stages, screens, branding, lighting, and safe cable routing.Open

Lighting SystemsArea, stage, display, ambience, and event lighting support.Open

Electricity, Power, and CablingSockets, distribution, backup power, adapters, and technical power assessment.Open

FurnitureSeating, tables, counters, storage, queue barriers, floor finishes, and greenery.Open

Household Appliances and Pavilion SupportBeverage, refrigeration, cleaning, air quality, and pavilion support appliances.Open

Backdrop, Signage, Branding, and DisplayPrinted, modular, hanging, directional, tabletop, flag, and scenic display elements.Open

Meeting, Conference, and Delegate SystemsDelegate microphones, chairperson systems, Q&A, voting, timer, and hybrid meeting packages.Open

Catering Support EquipmentService furniture, warmers, beverage stations, waste points, and catering support packages.Open

No catalog equipment selected yet.

Other equipment / custom request

Section E

Staff Requirements

Select staff roles and complete the fields that apply to each role.

No staff roles selected yet.

Other staff request

Section F

Additional Notes and Attachments

Additional technical notes

Layout notes

Optional documents such as pavilion layouts, technical drawings, program schedules, branding artwork, and equipment lists can be sent by email after the request is submitted.

Section G

Review and Submit

Zone

Green Zone

Institution

Not provided

Requester

Not provided

Pavilion

Not provided

Pavilion / stand / booth number

Not provided

Main timing

Start date to End date

Equipment items

Staff roles

I confirm that the information provided is accurate and understand that this submission is a request subject to review, availability, technical confirmation, and final approval.